Planning a meeting, conference or incentive in an unfamiliar destination takes more than an online venue search. It requires local knowledge, trusted supplier relationships and careful commercial negotiation. VenuesWorld connects international event planners with experienced local teams across more than 30 destinations.
Our local experts know their destinations first-hand, from the venues that work best for different event formats to the local suppliers, logistics and practical details that can make or break an event. Drawing on this experience, we identify suitable venues, check availability, compare proposals and negotiate rates and contract terms on your behalf.
At VenuesWorld, we make venue-finding effortless. Our 100% FREE venue-sourcing service is designed specifically for corporate event planners, conference organisers and businesses looking to create memorable, impactful events without the stress.
Use our free venue-sourcing service on its own, or add destination management, delegate services and complete event delivery through one international point of contact.
Tell us what you need, and we’ll do the rest.
Corporate Event Venue sourcing, made simple!
Our free venue-sourcing service combines local destination knowledge with expert commercial support, making it easier to find and secure the right venue.
Tell us about your event, objectives, preferred destinations, delegate requirements and budget. We’ll use your brief to begin a focused venue search at no cost.
Our experienced local teams identify the venues and destinations that best match your requirements, providing a carefully considered shortlist without hours of research.
Once you select your preferred options, we negotiate directly with venues and suppliers to secure competitive rates, favourable terms and added value.
From finding the right venue to managing every detail on the ground, our services can be tailored to your event requirements. Use our free venue sourcing service on its own, or add destination management, delegate services and complete event delivery, all coordinated through one trusted international point of contact.
We will find you the best venue in the most sought after locations around the world.
Our vast network of local offices will also help you secure the best rates to get the most from your budget.
Are you planning an international conference or meeting and need on the ground help?
Our local offices can help you with team building, gala, dinners, or exciting experiences to suit your needs.
Our event leads are highly experienced in assisting event planners with corporate events across a variety of industries.
Whether you need a little or a lot of assistance, we can take some of the weight off your shoulders.
Designed by event planners for event planners, Octa combines a robust and user-friendly platform with solution-driven client services and flawless technical delivery to ensure a successful virtual event.
Our venue-sourcing service is completely free for corporate event planners, conference organisers and businesses. You will not pay a fee for our time, local expertise or support in finding the right venue.
VenuesWorld is financed through a commission paid by the selected venue when your booking is confirmed. This allows our local teams to research suitable destinations and venues, check availability, request and compare proposals, and negotiate rates and contract terms on your behalf without adding a venue-sourcing fee to your event budget.
You can use venue sourcing as a standalone service, with no obligation to purchase anything further. If you need additional support, including destination management, delegate services or complete event delivery, we can provide a tailored proposal based on the size, destination and requirements of your event.
“Following our recent online conference event, I am delighted to recommend VenuesWorld. The entire VenuesWorld team were both professional and diligent in assisting with our virtual event. The team helped tirelessly with their support.I couldn’t have delivered the event without you and look forward to working together on our next event. “ Expense Reduction Analysts
Expense Reduction Analysts
We have been using VenuesWorld for multiple sized events over the past three years. We originally approached them to use their free venue finder service and quickly realised the benefit they would bring to our internal event managers. As an event organiser, they make my life so much easier.
ETEX Group
I have been working with venuesworld.com now for several years and up to now, they have not disappointed me in their service. Their great location knowledge, as well as service experience, have come to our benefit numerous times during our events. Whether a last-minute request for extra technical equipment or a special delivery of local […]
Qiagen
Thank you so much for your flexibility, nice team always helpful! All the proposals are done in order to respect specific requests. Events organized with venuesworld.com were always a BIG success!
Dupont
‘We used venuesworld.com to support us with the venue selection, site visit, team building activities and negotiations. We were extremely happy with the support they offered. venuesworld.com offered impeccable service, they were extremely helpful and they managed to go the extra mile to support us in creating a fantastic conference for all delegates. They made our job as conference organizers much easier.
Norwegian Psychological Association
The VenuesWorld team have been a pleasure to work with! When we took our annual conference abroad, they provided quality and thorough assistance from start to finish, including location/venue recommendation as well as facilitating venue proposals, inspections, and contracting. Their organizational efforts made the event planning process so much easier and smoother.
CHDI Foundation
The event planning community at Danfoss have been working closely with venuesworld.com since 2011 and their constant support and proactivity has made them a valued partner for all our small and large corporate events globally.
Danfoss
Inmarsat has used venuesworld.com for venue sourcing many times over the past 12 years. We have always been provided with an excellent service from the global team and their local on the ground knowledge means that they are particularly talented at negotiating the best local rates for venues and accommodation.
Inmarsat
‘We used venuesworld.com to support us with the venue selection, site visit, team building activities and negotiations. We were extremely happy with the support they offered. venuesworld.com offered impeccable service, they were extremely helpful and they managed to go the extra mile to support us in creating a fantastic conference for all delegates. They made […]
Terumo Pharmaceutical Solutions
“I honestly don’t know how I did an event without the VenuesWorld team before. venuesworld.com is the best venue finding and accommodation management team I have ever worked with, locating venues across Europe. From the initial brief and site visits, through negotiations, to contract signing, they have everything covered and I know that they will do everything they can to get Finextra the best deal possible.”
Finextra
“I really want to thank all of you so very much for your hard work in arranging my two events. Lucky for me there are remarkably talented people working at VenuesWorld who were successful in getting me and my group where I wanted them to be! Both events were so different and so much fun, not to mention very successful. Everyone was beyond pleased, that was my goal and thanks to VenuesWorld, it was realized.” Zinpro
Zinpro
“I am writing to thank you for the continued exceptional service relating to our annual conference. Delegates’ feedback has been excellent regarding the hotel and registration services. The team on site were professional, friendly and gave a very warm welcome to delegates. This was commented on by many – a great representation for BTOG. They should all be congratulated for their excellent work. It was a pleasure to work with venuesworld.com again.” BTOG
BTOG – British Thoracic Oncology Group
With 30 offices worldwide, we have our finger on the pulse of the global corporate events industry. Our local offices have built strong relationships with venues and suppliers in their destination to ensure you get the best venues at the best rate possible.
We help you navigate the meetings and events world without barriers such as language or culture to ensure your delegates have a fantastic experience. Our level of service is completely customizable to your needs. Whether you require assistance with finding a venue, or need end to end event and destination management, we have the resources on the ground to facilitate it.
Venuesworld provides end-to-end event support and destination management services for corporate meetings, conferences, and incentive events worldwide. We assist with venue sourcing, logistics, on-site staffing, production, and more — acting as a local extension of your team wherever you need us.
Destination Management Services are delivered by a specialist local expert company called a Destination Management Company (DMC) in each country. A DMC is a fully dedicated agency operating as an expert ground logistics coordinator for groups of people from 10 to 10,000 coming into that destination for business or incentive travel purposes.
They are an accredited and trusted operator in their city or region managing all logistics from arrival to departure.
Venuesworld operates globally. We have local DMC offices in key destinations throughout Europe and beyond, and trusted local partners and on-the-ground teams in every region we serve. A full list of Countries can be found in the header dropdown navigation.
Venuesworld offers the full portfolio of Event, Conference and Destination Management Services including Venue Sourcing, Delegate Registration Services, Venue and Transportation Logistics, Off-Site Venues, Gala Dinners, Audio-visual and Budget Management. However we are happy to just provide our venue sourcing service as a stand alone option.
Yes. We provide full hybrid and virtual event support, including platform selection, AV production, streaming logistics, and remote attendee engagement. We can also integrate these services into your in-person event planning.
We support events of all sizes, from intimate executive meetings to large-scale conferences with thousands of delegates. Our services scale based on your needs, budget, and objectives.
While the Venuesworld team across the Globe has strong supplier relationships with key venues and significant expertise in contract negotiations to include best rates and favourable T&Cs, we are happy to connect you with the venues for direct contracting once you inform us of your venue choice.
Venue sourcing is the process of identifying, evaluating, and securing the ideal location for an event such as a conference, meeting, or corporate gathering. Venuesworld uses its local expertise and network to find venues that match your event needs. We operate with the top branded international conference hotels but also many local brands who deliver super quality service.
We support a wide range of clients, including event and marketing agencies, associations, and corporate event teams. We operate International Corporate Conferences across all industries and because of our global reach we offer continuity and quality delivery year on year to many regular, repeat clients.
The earlier, the better. While we can support last-minute needs, we recommend getting in touch during the early planning stages so we can offer the most value in sourcing, budgeting, and logistics.
