Things to consider when choosing the right venue for your Conference or Corporate Event.

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TIPS FOR PLANNERS

How do my delegates get there?
Ease of access is a top priority for business travellers today. Our local teams know exactly who flys in and out of their destination in diffrerent seasons. Check out the access links - air, rail & road. Make it easy on yourself, ask our local experts! Get a Free Destination Proposal

City Property or Resort Property?
What message does your meeting need to convey? Is the venue on brand? Does it reflect your companies corporate ethos? Does it reflect your companies Green Policy.
Check if your company has any specific restrictions around location of the hotel. Also consider seasonal demands which will affect the room rates and availablility of services.
Most importantly will the venue be attractive to your delegates? Get a Free Venue Proposal

Accommodation
Ensuring an adequate number of bedrooms is critical of course, but also important is the type and category of room. Make sure there are enough twins and suites available if required.

Meeting space - View popular Meeting Space Layouts
Securing the required plenary space is the first step however a large number of breakout rooms can be a show stopper. Make sure to outline all meeting space requirements early.
Natural light is becoming a must for many meetings but can significantly restrict your choices.
Audio-visual and internet/wifi requirements should also be identified early on and check out in-house technical support services.

Evening/Social Events
Should you stay on-site or take your delegates out for a cultural experience. Will your meeting space need to be transformed into the on-site gala dinner venue? Check out the associated costs.
Are vegetarians, vegans and those with specific dietary requirements catered for?  

Other important considerations
Will disabled delegates be catered for?
Do they have sports and leisure facilities such as a pool or gym?
Do you need exclusive use or will there be other corporate events in the venues during your  dates?

Our online ‘destination direct’ offering provides a simple gateway for international companies to access local expert knowledge and event support for their corporate meetings and conferences. Just click to request your free proposal or email us at This e-mail address is being protected from spambots. You need JavaScript enabled to view it